Creating an HR Compliance Checklist

Posted by
Chief of Minds
September 2, 2022

HR professionals are responsible for protecting you, your business, and your team supporting it; thus, they should always be aware of the ever-changing state and federal laws. Creating an HR Compliance Checklist will guide you in the right direction and make sure your company is in compliance with all laws.

Employee Handbook

Your employee handbook is an imperative document provided to your entire team that discusses workplace requirements and human resources matters. Providing your employees with a thorough handbook will give them accountability for their actions, making HR procedures easier to navigate. Being sure it thoroughly explains the important aspects of your business is vital for a successful business.There should be no gray areas in the employee handbook, as it should discuss the following:

  • Hiring and firing processes
  • Expectations of employees
  • Safety procedures
  • Dress code
  • Employee relationships
  • Fair employment practices
  • Guidelines for reporting issues
  • Sexual Harassment
  • Dress Code
  • Workplace Violence
  • Leave
  • Much more

Workplace Safety

It is extremely important for your HR professionals to enforce rules that comply with OSHA. OSHA expects each employer across the nation to keep a safe workplace by enacting health practices when needed. With adequate training, most workplace injuries can be avoided.

Fair Employment Practices

As an Equal Opportunity Employer, being sure your company is in compliance with EEOC guidelines increases your chance of running a successful business with no concerns of unfair employment. Discrimination of any kind should not be tolerated in the workplace, and if it occurs, there should be set consequences for the abuser. To avoid noncompliance with the EEOC:

  • Avoid asking risky questions to employees or future employees that may lead to discrimination claims.
  • Ensure the entire team is familiar with EEOC laws and regulations.
  • Provide accommodations for disabled employees.
  • Communicate information on employment practices.

Employee Benefits and Pay

A successful business has happy employees behind it, so it is imperative to provide them with the compensation and benefits they work for. Be sure to regularly refresh your memory on the Affordable Care Act and the Fair Labor Standards Act regulations to be sure the benefits and compensation you provide your employees comply with state and federal laws. Ensure that promotions and incentives are clearly based on objective criteria to avoid discrimination and favoritism.No matter the size of your business, HR compliance will always be important. Keeping a checklist will help prevent potential lawsuits, liabilities, and keep your employees and customers/clients smiling.

Was this article useful? Chief of Minds provides innovative human resources and payroll services that position your business for growth and increase productivity and profitability. Our full-service human resources strategy firm focuses on helping small to medium businesses decrease workload, improve HR functions and reduce costs. We’re here for you to win!

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